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Create And Manage Journal Entries

Journal entries let you record financial transactions that don't come through your bank feed — such as accruals, adjustments, depreciation, or corrections. Unlike manual transactions, journal entries use debits and credits to affect multiple accounts at once, giving you precise control over your client's books.

Before You Start 

Make sure your Chart of Accounts is set up. You'll need to know which accounts to debit and credit, and the amounts for each line.

Steps

Create a Journal Entry

  1. Go to Transactions and click Add → Add Journal Entry
  2. In the pop-up, complete the following fields:
    • Journal Date — Select the date of the entry
    • Journal N° — Enter the journal entry number
    • Debit — Enter the amount and select the corresponding account and vendor
    • Credit — Enter the amount and select the corresponding account and vendor
    • Memo (optional) — Add a note for context
  3. Click Save to record the journal entry

💡 Tip: The total debits and credits in a journal entry must always be equal. If they don't balance, Propio will not let you save the entry.

Edit a Journal Entry

  1. In the Transactions view, click the arrow to the left of the journal entry
  2. Select Edit Journal Entry
  3. Make your changes and click Update to save

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