Tag Transactions
Create tag groups, apply tags to transactions, and use them as report filters.
Tag Transactions
Tags are a new feature that lets you organize transactions with custom labels. Tags can be grouped, set as exclusive (only one tag per group), and applied in bulk. Tags also appear as filters in reports.
Overview
Tags give you a flexible way to organize and label your client's transactions beyond standard categories. You can create custom tag groups (such as "Department," "Project," or "Location"), add individual tags within each group, and control whether multiple tags from the same group can be applied to a single transaction. Once tagged, transactions can be filtered by tag in reports for deeper financial analysis.
Steps
1. Navigate to the Tags Page
From your client's dashboard, click on Tags in the left sidebar navigation. This opens the Tags management page where you can view, create, and organize all tag groups and their tags.
2. Create a Tag Group
Click the Create Tag Group button. Enter a name for your tag group (for example, "Department," "Project," or "Location"). Tag groups help you organize related tags together and control how they are applied to transactions.
3. Add Tags to the Group
Within your new tag group, click Add Tag to create individual tags. Enter a descriptive name for each tag (for example, under a "Department" group you might add "Marketing," "Operations," and "Sales"). Add as many tags as you need within each group.
4. Set Exclusivity for the Group
When creating or editing a tag group, you have the option to mark it as Exclusive. When a tag group is set to exclusive, only one tag from that group can be applied to a single transaction at a time. For example, a transaction can belong to only one "Department." Leave this setting off if you want to allow multiple tags from the same group on a single transaction.
5. Apply Tags to Individual Transactions
Navigate to the Transactions page. Select a transaction to open its detail panel. Look for the Tags section and click Add. Choose from the available tag groups and select the appropriate tag. The tag will be applied immediately and saved to the transaction.
6. Apply Tags to Transactions in Bulk
To tag multiple transactions at once, use the checkboxes on the Transactions page to select the transactions you want to tag. Once you have your selection, click on Actions and then click Add/Remove Tags. Choose the tag(s) you want to apply, and they will be added to all selected transactions at once.
7. Use Tag Filters in Reports
When running reports (such as Profit & Loss, Balance Sheet, or Trial Balance), look for the Tags filter option. Select one or more tags to filter the report results to only include transactions that carry those tags. This allows you to generate reports segmented by department, project, location, or any other custom grouping you've created.
Summary
Tags provide a powerful, flexible way to organize your client's transactions with custom labels. By creating tag groups, setting exclusivity rules, and applying tags individually or in bulk, you can add meaningful context to transactions that goes beyond standard categorization. Use tag-based filters in reports to gain deeper insights into your client's finances by department, project, or any dimension that matters to your practice.