Import Transactions from Bank Statements

Import Transactions from Bank Statements

Upload PDF bank statements to import transactions for clients who don't have connected bank accounts. You can upload up to 12 PDF statements at once.

Overview

Not every client will have a connected bank account through Plaid. For these clients, you can manually import transactions by uploading PDF bank statements directly into Propio. The platform will extract transaction data from the uploaded statements, allowing you to review and confirm the imported transactions before they appear in your client's transaction list. You can upload up to 12 PDF statements in a single import.

Steps

1. Navigate to Transactions

Open your client's dashboard and click on Transactions in the left sidebar navigation. This takes you to the main transaction list where all of your client's transactions are displayed.

2. Click Import

Look for the Import button near the top of the Transactions page and click it. This opens the bank statement import dialog where you can upload your files.

3. Select Bank Statements

Click Browse or drag and drop your PDF bank statement files into the upload area. You can select up to 12 PDF files at once. Make sure the files are in PDF format — other file types are not supported for bank statement import.

4. Upload the Statements

Once you've selected your files, click Upload to begin processing. Propio will analyze each PDF and extract the transaction data, including dates, descriptions, and amounts. This process may take a few moments depending on the number of statements and their size.

5. Review Extracted Transactions

After processing completes, Propio will display the extracted transactions for your review. Carefully check the transaction dates, descriptions, and amounts to make sure they were extracted correctly. If any transactions appear incorrect or duplicated, you can deselect them before confirming.

6. Confirm the Import

Once you're satisfied with the extracted data, click Confirm to finalize the import. The transactions will be added to your client's transaction list and will be available for categorization and reconciliation.

7. Categorize Imported Transactions

After importing, the new transactions will appear in the transaction list without categories. You can categorize them individually by clicking on each transaction, or use the bulk categorization feature to categorize multiple transactions at once. If AI categorization is enabled for this client, Propio may automatically suggest categories for the imported transactions.